I started doing Weekly Reviews about four years ago.
This simple weekly habit has helped me stay focused on my goals and ensures I don’t let things fall through the cracks. It’s also a great way to regain perspective.
So what is a Weekly Review you ask?
It’s simply a meeting you set with yourself each week to get caught up and to reflect on the week.
I first heard the term “Weekly Review” in David Allen’s book Getting Things Done. He says:
“The whirlwind of activity is precisely what makes the Weekly Review so valuable. It builds in some capturing, reevaluation, and reprocessing time to keep you in balance. There is simply no way to do this necessary regrouping while you’re trying to get everyday work done.”
How I do weekly reviews
1) Get inbox to zero: Like most people, I’m constantly at war with my email inbox. I get way too many emails every day and there’s just no way I can process them all during the week. So on Friday or Saturday I take the time to get my inbox back to zero. It’s hard work but it feels great when I’m done!
2) Process notes: I keep a yellow legal pad on my desk at all times. This is where I take notes during my phone and Skype meetings with clients, prospects and partners. I can’t type and talk at the same time but I can talk and write. One reason I love the legal pads is because once I process the note (usually means transferring the important parts to Evernote) I get to rip the page out and crumple it up! This also feels great!
3) Update projects in Nozbe: I use Nozbe to manage all my projects and tasks. So I go through and decide what the next actions are for each project. I also check tasks off I’ve done and mark complete on projects that are done. I also schedule time to do certain tasks for the coming week.
4) Reflect on the week: I ask myself a series of questions to reflect on what happened this week and things I learned. Here are some questions I ask:
- What’s the status of your Now Goal?
- Report on the status of your weekly goals.
- What happened this week?
- List 3 things going well
- List 3 things that didn’t go well
- What did you learn this week?
- What are you most excited about?
5) Review time log: I track how I spend every minute when I’m working in an app called Toggl. So I export the weekly report into a PDF and save it. I also quickly scan through it to see where I’m actually investing my time.
So there you have it. Those are the 5 things I do during my weekly review.
Doing these things helps me make sure things don’t slip through the cracks. It also helps me refocus on the important things.